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Privacy Policy

Effective Date: July 24, 2026

Girls on Campus LLC (“Girls on Campus,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, retain, protect, and disclose information when you:

  • Visit our website;

  • Join our newsletter, community, mentorship program, or other initiatives;

  • Apply for a scholarship, grant, giveaway, program, event, or opportunity administered by Girls on Campus;

  • Submit information through an application or eligibility form; or

  • Otherwise communicate or interact with us.

By accessing our website or submitting information to Girls on Campus, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with Girls on Campus and which program or opportunity you participate in.

A. Contact and Identifying Information

We may collect information such as:

  • Full name;

  • Email address;

  • Phone number;

  • Mailing address;

  • Date of birth or age;

  • Country, state, or region of residence;

  • Citizenship or residency status when relevant to eligibility;

  • Demographic information that you voluntarily provide; and

  • Social media usernames or profile information.

Unless specifically required to determine eligibility, demographic information is optional.

B. Academic and Eligibility Information

When you apply for a scholarship, mentorship program, grant, event, or other opportunity, we may collect:

  • School, college, or university name;

  • Academic level, degree, major, or expected graduation date;

  • Grade point average or academic history;

  • Enrollment, admission, or acceptance status;

  • Transcripts, acceptance letters, student identification, class schedules, enrollment verification letters, or similar documents;

  • Scholarship essays, short-answer responses, résumés, recommendation letters, and other application materials;

  • Information regarding financial need or eligibility; and

  • Any other information needed to determine whether you meet the requirements of a particular opportunity.

We may ask applicants, finalists, or selected recipients to provide reasonable documentation proving current or future enrollment, admission, attendance, academic standing, identity, age, or another stated eligibility requirement.

Providing false, misleading, altered, or unverifiable information may result in disqualification or cancellation of an award.

C. Financial and Payment Information

When necessary to issue a scholarship, grant, stipend, reimbursement, prize, or other payment, we may request information such as:

  • The recipient’s legal name and payment contact information;

  • Bank name;

  • Account and routing information;

  • Payment platform information;

  • Tax forms or taxpayer information when legally required;

  • University or educational institution name;

  • Student identification number;

  • Student account, bursar, financial-aid, or scholarship-office information;

  • Tuition balance or enrollment details needed to process an award; and

  • Other information reasonably necessary to verify the recipient and complete payment.

Financial information will generally be requested only from a selected recipient, finalist, payee, or educational institution when payment processing requires it.

We use this information only to verify eligibility, administer an award, prevent fraud, maintain required financial records, and send funds to the recipient or educational institution.

Whenever possible, payment information may be collected or processed through a third-party bank, payment processor, accounting system, or secure payment platform. Girls on Campus does not store complete banking information longer than reasonably necessary for the transaction, recordkeeping, fraud prevention, or legal compliance.

D. Application and Program Materials

We may collect information you submit in connection with an application or program, including:

  • Essays and written responses;

  • Résumés and portfolios;

  • Photos, videos, or audio recordings;

  • Interview recordings or notes;

  • References or recommendation letters;

  • Feedback, surveys, or testimonials; and

  • Communications with Girls on Campus.

E. Information About Winners and Participants

With appropriate notice and consent, we may collect and publish certain information about scholarship recipients, program participants, speakers, mentors, volunteers, or community members, including:

  • Name;

  • Headshot or photograph;

  • Biography;

  • School and academic interests;

  • Award or program name;

  • Award amount;

  • Testimonial;

  • Interview, video, or quotation; and

  • Social media username.

F. Information Collected Automatically

When you visit our website or use our online services, we or our service providers may automatically collect:

  • Internet Protocol address;

  • Browser and device type;

  • Operating system;

  • Approximate location based on IP address;

  • Pages visited;

  • Links clicked;

  • Referring website;

  • Date and time of access;

  • Website interactions; and

  • Cookie or similar technology identifiers.

G. Information Received from Third Parties

We may receive information from:

  • Scholarship or program partners;

  • Schools, colleges, or universities;

  • References or recommenders;

  • Payment processors and financial institutions;

  • Website, email, application, event, and analytics platforms;

  • Social media platforms when you voluntarily interact with us; and

  • Other organizations involved in administering a specific program.

2. How We Use Information

We may use information to:

  • Receive, process, and review applications;

  • Determine whether an applicant meets eligibility requirements;

  • Verify enrollment, admission, attendance, academic standing, identity, age, or other application information;

  • Contact applicants about incomplete documents, interviews, decisions, deadlines, or program updates;

  • Select finalists, recipients, participants, mentors, or volunteers;

  • Prevent duplicate, fraudulent, misleading, or ineligible applications;

  • Administer scholarships, grants, stipends, reimbursements, prizes, and other benefits;

  • Transfer funds to a recipient, school, college, university, or other authorized payee;

  • Maintain accounting, tax, legal, and program records;

  • Operate our website, newsletter, events, community, mentorship programs, and other services;

  • Respond to questions, requests, and complaints;

  • Send newsletters or promotional communications when permitted;

  • Improve our website, application process, programs, resources, and community services;

  • Measure participation and program impact;

  • Protect the safety, rights, property, and integrity of Girls on Campus and its community;

  • Enforce program rules and agreements; and

  • Comply with applicable legal, tax, regulatory, and reporting requirements.

We will not use proof-of-enrollment documents, banking details, student account information, or tax information for advertising.

3. How We Disclose Information

We may disclose information only when reasonably necessary for the purposes described in this Privacy Policy.

A. Educational Institutions

We may contact or disclose information to a school, college, university, registrar, bursar, financial-aid office, scholarship office, or other educational representative to:

  • Verify enrollment, admission, attendance, or academic standing;

  • Confirm eligibility;

  • Coordinate scholarship or award requirements;

  • Transfer an award directly to the institution; or

  • Confirm that funds were received and properly credited.

B. Service Providers

We may provide information to trusted service providers that help us operate, including:

  • Website and application hosting providers;

  • Email and communication platforms;

  • Cloud-storage providers;

  • Application-management systems;

  • Analytics providers;

  • Banks, payment processors, and accounting platforms;

  • Event-registration and video-conferencing providers;

  • Professional advisers; and

  • Security, fraud-prevention, or technical-support providers.

These providers may access information only as reasonably necessary to perform services for Girls on Campus and are expected to handle it appropriately.

C. Program and Funding Partners

When an opportunity is offered or funded in collaboration with another organization, we may disclose relevant application or recipient information to that partner when necessary to:

  • Review applications;

  • Verify eligibility;

  • Participate in finalist or recipient selection;

  • Administer or fund the award;

  • Complete reporting obligations; or

  • Publish an announcement with the recipient’s consent.

The applicable application or program materials may identify the partner and explain its role.

D. Legal, Safety, and Compliance Purposes

We may disclose information when we reasonably believe disclosure is necessary to:

  • Comply with a law, subpoena, court order, or valid legal process;

  • Respond to a government or regulatory request;

  • Investigate fraud, misrepresentation, misuse, or security concerns;

  • Enforce our agreements, rules, or policies;

  • Protect the rights, safety, or property of Girls on Campus, applicants, recipients, or others; or

  • Establish, exercise, or defend legal claims.

E. Business Transactions

If Girls on Campus is involved in a merger, acquisition, reorganization, financing, sale of assets, or similar organizational transaction, information may be disclosed as part of that process, subject to appropriate confidentiality and legal protections.

F. With Your Direction or Consent

We may disclose information for another purpose when you direct us to do so or provide consent.

4. We Do Not Sell Personal Information

Girls on Campus does not sell, rent, or trade personal information.

We also do not disclose personal information to third parties for monetary compensation or for cross-context behavioral advertising.

We do not sell or share:

  • Application materials;

  • Proof-of-enrollment documents;

  • Transcripts;

  • Banking or payment information;

  • University student account information;

  • Financial-need information;

  • Tax information; or

  • Information about minors.

Information may still be provided to service providers, educational institutions, program partners, or payment processors for the limited operational purposes explained in this Privacy Policy. These operational disclosures are not sales of personal information.

5. Eligibility and Enrollment Verification

Applicants may be required to prove that they meet an opportunity’s eligibility requirements.

Depending on the opportunity, we may request:

  • An official or unofficial transcript;

  • A current class schedule;

  • A student identification card;

  • An acceptance or admission letter;

  • An enrollment-verification letter;

  • A tuition statement;

  • Confirmation from a registrar or school official; or

  • Another reasonably reliable form of documentation.

We will use these documents only to review the application, confirm eligibility, administer the opportunity, prevent fraud, or satisfy funding and reporting requirements.

We may contact an educational institution directly to verify submitted information. We will request only the information reasonably necessary for verification.

Sensitive documents should be submitted only through the method specified by Girls on Campus. Applicants should not send bank account information, Social Security numbers, passports, or other highly sensitive records through social media or unsecured direct messages.

6. Scholarship and Award Payments

Depending on the particular opportunity, an award may be:

  • Paid directly to the recipient;

  • Sent to the recipient through a bank or payment platform;

  • Paid directly to a college, university, or educational institution;

  • Applied to a student tuition or educational account; or

  • Distributed through a funding or program partner.

Before releasing funds, we may require the recipient to complete eligibility verification, payment documentation, tax forms, release forms, or other required agreements.

When an award is sent to an educational institution, we may request information necessary to identify the recipient’s student account and confirm that the institution received or credited the payment.

We may delay, withhold, redirect, or cancel a payment if:

  • Eligibility cannot be verified;

  • Required documents are not provided;

  • Payment information is incomplete or inaccurate;

  • Fraud or misrepresentation is suspected;

  • The recipient does not comply with the opportunity’s rules; or

  • Payment would violate applicable law or institutional requirements.

7. Winner and Participant Publicity

When an individual is selected for a scholarship, award, mentorship program, event, or other featured opportunity, we may ask for permission to publish:

  • Their name;

  • Headshot;

  • Biography;

  • School or university;

  • Academic interests;

  • Award or program information;

  • Testimonial;

  • Photographs, interviews, or video content; and

  • Social media username.

This information may appear on:

  • Girls on Campus websites;

  • Social media accounts;

  • Newsletters;

  • Press releases;

  • Program reports;

  • Partner websites or communications; and

  • Promotional or archival materials.

Where required, publicity will be subject to a separate consent, release, or program agreement. We will not publicly publish a recipient’s banking information, home address, private identification documents, transcript, student identification number, or other sensitive financial or academic records.

8. Cookies and Analytics

Our website and service providers may use cookies, pixels, analytics tools, and similar technologies to:

  • Operate website features;

  • Maintain security;

  • Remember settings;

  • Understand site traffic;

  • Identify technical problems;

  • Measure the effectiveness of communications; and

  • Improve our content and services.

You may restrict cookies through your browser or device settings. Disabling cookies may affect the availability or performance of certain website features.

9. Email and Marketing Communications

We may send:

  • Application confirmations;

  • Eligibility or document requests;

  • Interview invitations;

  • Deadline reminders;

  • Selection decisions;

  • Award administration messages;

  • Program announcements;

  • Newsletters; and

  • Information about opportunities, resources, events, or services.

Transactional or program-related communications may be necessary to process an application or administer a program.

You may unsubscribe from non-essential promotional emails by using the unsubscribe option in the message. Unsubscribing from marketing does not prevent us from sending necessary communications regarding an application, award, transaction, or legal matter.

10. Data Retention

We retain information only for as long as reasonably necessary for the purposes described in this Privacy Policy.

Retention periods may depend on:

  • The type of information;

  • The scholarship or program requirements;

  • Whether an application was selected;

  • Fraud-prevention needs;

  • Contractual or funding obligations;

  • Accounting and tax requirements;

  • Legal limitation periods; and

  • Applicable law.

Unless a longer period is necessary:

  • Unsuccessful application materials may generally be retained for up to 24 months after the applicable program cycle closes.

  • Eligibility-verification documents may be deleted earlier when they are no longer necessary.

  • Financial, payment, accounting, and tax records may be retained for the period required by law or legitimate recordkeeping needs.

  • Recipient names, award information, approved photographs, biographies, and public announcements may be retained for historical, archival, reporting, and promotional purposes.

  • Website and communication records may be retained for operational, analytical, and security purposes.

Deletion requests may be subject to legal, financial, contractual, fraud-prevention, or recordkeeping exceptions.

11. Data Security

We use reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

Access to sensitive eligibility, academic, and financial information is limited to individuals and service providers who reasonably need it to review applications, verify eligibility, administer payments, maintain records, or comply with legal obligations.

However, no website, email service, storage system, or transmission method can be guaranteed to be completely secure. Applicants should use the designated submission method and avoid sending sensitive financial or identity information through ordinary email, social media, or unsecured messages unless specifically instructed.

12. Children’s and Minors’ Privacy

Girls on Campus provides educational opportunities that may be available to high school and college students, including some applicants under 18.

Our services are not directed to children under 13, and we do not knowingly collect personal information online from children under 13 without legally required parental or guardian consent.

Applicants under 18 may be required to obtain permission from a parent or legal guardian before:

  • Submitting certain personal information;

  • Participating in interviews or events;

  • Accepting an award;

  • Signing a release;

  • Appearing in photographs or promotional materials; or

  • Receiving a payment.

Where parental or guardian consent is required, we may collect the parent’s or guardian’s name, contact information, signature, and confirmation of their relationship to the applicant.

If we learn that information was collected from a child in a manner inconsistent with applicable law, we will take reasonable steps to delete or appropriately address the information.

Parents and legal guardians may contact us regarding personal information submitted by a minor in their care.

13. Your Privacy Rights

Depending on where you live and subject to applicable law, you may have the right to:

  • Request access to personal information we maintain about you;

  • Request information about how we collect, use, and disclose your information;

  • Correct inaccurate personal information;

  • Request deletion of personal information;

  • Withdraw consent when processing is based on consent;

  • Object to or restrict certain processing;

  • Request a portable copy of certain information;

  • Opt out of non-essential marketing communications; and

  • Appeal or complain about how a privacy request was handled.

We will not discriminate against you for exercising an applicable privacy right.

To protect applicants and recipients, we may need to verify your identity before completing a request. An authorized representative may submit a request when permitted by law, but we may require proof of authorization.

Certain information may not be deleted when retaining it is reasonably necessary to:

  • Complete an application, award, or payment;

  • Maintain financial, tax, or accounting records;

  • Detect fraud or security incidents;

  • Meet contractual or legal requirements;

  • Resolve disputes;

  • Exercise or defend legal claims; or

  • Preserve approved public or archival program records.

14. California Privacy Information

California residents may have rights under applicable California privacy laws, including rights to request access to, correction of, or deletion of certain personal information.

Girls on Campus does not sell or share personal information for cross-context behavioral advertising.

Because the applicability of particular California privacy requirements depends on statutory thresholds and other circumstances, nothing in this section is intended to represent that every provision of the California Consumer Privacy Act applies to Girls on Campus in every situation. We will nevertheless review and respond to privacy requests in accordance with applicable law.

15. International Applicants

Girls on Campus is based in the United States. If you submit information from another country, your information may be transferred to, stored in, and processed in the United States or another country where Girls on Campus, its service providers, educational institutions, or program partners operate.

Privacy and data-protection laws in those countries may differ from the laws where you live.

Where applicable, we process personal information based on one or more recognized legal grounds, which may include:

  • Your consent;

  • Taking steps at your request in connection with an application;

  • Administering an agreement, scholarship, award, or program;

  • Compliance with a legal obligation;

  • Our legitimate interests in operating and protecting our programs; or

  • Establishing, exercising, or defending legal claims.

International applicants may contact us to exercise rights available under applicable data-protection law.

16. Third-Party Websites and Services

Our website, newsletter, and social media content may contain links to third-party websites, scholarship providers, educational institutions, application platforms, or other services.

Girls on Campus is not responsible for the content, security, or privacy practices of an independently operated third party. We encourage you to review the applicable privacy policy and terms before submitting personal information.

17. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes to our programs, technology, business practices, or legal obligations.

The updated version will be posted with a revised effective date. Material changes may also be communicated through our website, email, application platform, or another appropriate method.

18. Contact Us

For questions, privacy requests, complaints, or concerns about this Privacy Policy or the handling of personal information, contact:

Girls on Campus LLC
Email: info@girlsoncampus.org
Website: https://www.girlsoncampus.org

Please include “Privacy Request” in the subject line and provide enough information for us to understand and respond to your request.

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